Manual Data Entry is Time-Consuming, Costly, and Less Reliable
Organizations Converting Paper Forms and Avoiding Administration Include:
- Businesses
- Event Photographers
- Lawyers
- Camps
- Government Agencies
- Home Inspectors
- Termite Inspectors
- Daycares
P2E?
P2E (Paper to Electronic) takes all of your paper and converts it to any electronic file your organization needs. Every organization has different needs; some organizations have us convert their paper to PDF; other organizations have us convert their paper to data so they can import that information right into their QuickBooks application for: customer creation, invoice creation, and order processing.
How do I use P2E as a solution to get data into my system?
The process of using P2E is as simple as choosing between scanning your paper in-house (at your location), or having a representative from Eagle pick up your paper files.
If your organization is leaning toward pickups – Eagle can make the pick-up process even more automated by providing your organization with a centralized safe-box. You can use the safe-box as a hub for your office personnel to perform their drop-offs. Pick-ups can be scheduled on a regular basis or your organization can call when your documents are ready (on-demand service).
Once my files are received by Eagle how long does it take to get my electronic data returned?
All files received at Eagle by 5pm will be returned in electronic format by 8am the following morning. Further, the electronic files will be stored on Eagle’s document management system, allowing your organization access to them via a web-portal.
This is great! All of your newly converted paper is put into a database where it is indexed and searchable according to your organizational needs. Also, statistical reports are created based upon your organizations needs.
Since every client of P2E has different needs, the information your organization will need will be custom tailored to fit you. The easiest way to think of this process is by imagining having all of your information in a phonebook – i.e., every person’s name, number, and street address. Eagle’s system is this and much more. For one, it certainly won’t take you as long to find the information because you will be searching electronically. What would take a few minutes to find in a phonebook will only take you seconds with P2E. You not only can pull any piece of information you need simply by doing a quick search, but you can also tell us what type of statistics reports you would like to run on your data. Can you imagine the time saved from having to retrieve files from the cabinet every time you need to reference a document?
Is my information safe having web-portal access?
Security features of P2E make it so that no computer will have access to your data unless you authorize it to. In fact, you cannot even access your own data unless the IP address of the computer you are trying to connect with has been set-up as being allowed on Eagle’s safe list. These advanced security measures ensure that privacy is at the top of Eagle’s list. Many of our clients must uphold to the strictest security measures due to federal mandate.
However, if you should want other IP addresses to connect to Eagle you could to set up a VPN server that has an authorized IP address, and, have other computers connect via that VPN server; you are now verifying that it is OK for those people to connect through your network.
Do you have an administrator keying data into your system?
If you are using people to key in your data you definitely need P2E. P2E will undoubtedly save you money immediately. Further, P2E does not require a vacation, sick days, or health benefits. The cost of manual entry will far exceed the cost of using P2E; even after taking health benefits and sick days out of the equation.
|